IMBioC 2025 Student Sponsorship Initiative

With the generous support of the US National Science Foundation (NSF) and the MTT-S Education Committee, we are thrilled to announce the Student Sponsorship Initiative for IMBioC 2025. This program aims to offer selected students a partial travel subsidy of up to USD $2000 to attend the conference

Eligibility Criteria 

For consideration, applicants must:

  1. Be enrolled as a full-time student in an accredited higher education institution.

  2. Either be an author/co-author of an accepted IMBioC 2025 paper (with the final version of the manuscript uploaded) OR be a first- or second-year PhD student attending IMBioC for the first time (without necessarily being an author/co-author of any accepted IMBioC 2025 paper).

  3. Obtain a recommendation letter from their faculty advisor.

Preference during the selection process will be given to primary authors (in case of applying as an author/co-author of an accepted IMBioC 2025 paper), under-represented groups (including women, minorities, those with disabilities, or students from regions with limited travel funding), highly motivated first- or second-year PhD students studying in the area of radio wireless without any accepted IMBioC 2025 paper, and those who have finalized their IMBioC registration by the application deadline, February 14, 2025.

Application Materials 

To apply, please provide:

  1. A student statement letter (details below).

  2. Your recent Curriculum Vitae.

  3. A letter of recommendation from your advisor.

  4. An estimate of travel costs for attending IMBioC 2025, including airfare, hotel, and registration. Note that this sponsorship may not fully cover all these costs.

Student Statement Letter 

Ensure your letter is no more than one page, and includes:

  1. Contact details at the top: student name, institution, degree program, research advisor, and email addresses for both student and advisor.

  2. If the applicant is applying as an author/co-author of an accepted IMBioC 2025 paper, provide IMBioC 2025 paper details including paper number, title, co-authors.

  3. A brief explanation of the benefits you anticipate from participating in IMBioC 2025. If the applicant does not have an accepted IMBioC 2025 paper, focus on the applicant’s technical area of interest and plan to submit to future IMBioC conferences.

Faculty Advisor Letter 

This letter should confirm:

  1. The student’s full-time status and good academic standing.

  2. An evaluation of the student’s potential and the perceived benefits of their participation in IMBioC 2025.

  3. A commitment to cover any travel expenses exceeding the sponsorship amount.

Application Procedure 

      Please use the following online form for the submission of your application: Application Form Link

      Reimbursement Process 

All sponsored students, regardless of paper publication status, will follow this reimbursement process. After attending, award recipients should submit COPIES of expense receipts as per award letter instructions. Reimbursements will only cover actual expenses, up to the award amount.

Material for Reimbursement Submission:

  1. Provide original travel receipts for partial reimbursement. For students sponsored by NSF travel grant (which will be noted in the award letter), airfare must be booked with a US-based carrier.
  2. Submit a 100-word statement detailing your IMBioC 2025 experience.

 Important Dates

Paper Submission
Nov. 1, 2024
Dec. 15, 2024
 

Paper Notification
Jan. 26, 2025
 

Late News Paper Submission
Feb. 3, 2025


Early Registration Deadline
Feb. 28, 2025
 
Final Manuscript
Feb. 28, 2025
 
Conference Date
Apr. 15-17, 2025

IMBioC 2025 will start in

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